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Meeting Rooms

The Kansas City Public Library Branches, as well as Central Library, encourage neighborhood and community groups to take advantage of our versatile meeting rooms.

Reservations

Room payment is due prior to your meeting/event and can be accepted via credit card on this site. Please consult the Policies and FAQ prior to scheduling your meeting.

Rental rates

Room rates are based on location and your group's status.

Location Group Status Rate
Bluford Branch
North-East Branch
Plaza Branch
Ruiz Branch
Southeast Branch
Trails West Branch
Waldo Branch
Westport Branch
Business $20 per two hours
Non-Business Free
Central Library, Rooms 310, 311 and 312 Business $75 per two hours
Non-Business $30 per two hours
Central Library, Turner Boardroom and Chairman's Office Business $40 per two hours
Non-Business Free
Central Library Vault Multipurpose Room Business $75 per two hours
Non-Business $20 per two hours

Meeting Room Locations and Features

Location Room Theater Setup Capacity Conference Setup Capacity Amenities
Bluford Branch Conference Room - photo 100 50 Projector, screen, wireless handheld microphone, podium, kitchenette, tables, and chairs
Bluford Branch Small Meeting Room - photo 10 10 Table and chairs
Central Library Room 310 - photos N/A 14 Boardroom table, plush leather executive chairs, and dry-erase board.
Central Library Room 311 - photos N/A 12 Screen, projector, dry erase wall, tables & chairs
Central Library Room 312 - photos N/A 16 Boardroom table, executive chairs, dry-erase board, projector, projection wall, large closet, area for food & beverage service.
Central Library Vault Multipurpose Room - photo 75 24 Audio-visual system, computer, wireless mouse/keyboard, large presentation wall, data/video projector, dimmable lighting
Central Library Turner Boardroom - photo
NOTE: The Turner Boardroom is not wheelchair accessible
N/A 12 Table and chairs
Central Library Chairman's Office - photo N/A 8 Table and chairs
North-East Branch A (Large Room) - photo 75 40 Projector, screen, Blu-Ray/DVD player, two laptop hook-ups (HDMI & VGA compatible), one wireless handheld and one wireless lapel microphone, kitchenette, tables, and chairs
North-East Branch B (Small Room) - photo 15 10 Tables and chairs
Plaza Branch Large Room - photo 45 30 Projector, DVD player, tables, and chairs
Plaza Branch Small Room - photo 10 10 Tables and chairs
Ruiz Branch Multipurpose Room - photo 25 15 Projector, screen, DVD player, sink, tables and chairs
Southeast Branch Conference Room - photo N/A 16 Tables & chairs
Trails West Branch A (Large Room) - photo 75 40 Projector, screen, Blu-Ray/DVD player, two laptop hook-ups (HDMI & VGA compatible), one wireless handheld and one wireless lapel microphone, kitchenette, tables, and chairs
Trails West Branch B (Small Room) - photo 15 10 Tables and chairs
Waldo Branch A (Large Room) - photo 75 40 Projector, screen, Blu-Ray/DVD player, two laptop hook-ups (HDMI & VGA compatible), one wireless handheld and one wireless lapel microphone, kitchenette, tables, and chairs
Waldo Branch B (Small Room) - photo 15 10 Tables and chairs
Westport Branch Upstairs Large Room - photo 60 30 Projector, DVD player, podium, kitchenette, tables, and chairs

Policies

  • Community meeting rooms are not intended to be used for regular, consecutive meetings by clubs or organizations since such use prohibits general availability to the public.
  • Non-Business groups may place four bookings per month for a maximum of 32 hours.
  • Businesses may hold up to eight bookings per month for a maximum of 64 hours.
  • Cancellations must be made at least two days in advance of the booking. Cancellations made after the two day window will be charged the base fee for the room.
  • Each paid booking must be made in two-hour increments with a minimum of two hours.
  • Non-Business groups with established partnerships with the Library may be considered for fee or policy waiver. Please contact branch manager for more information.

FAQ

  1. Can I get into the room early to set up?
    A: Please schedule the room to include set-up and tear down time. Groups will only be permitted to use the room for the time slot it has been scheduled.
  2. Is parking included in my Central Library meeting room reservation?
    A: No, but one hour of free parking is available at The Central Library parking garage with ticket validation for all library visitors. More info »
  3. Can I bring food and drink into the meeting room?
    A: Yes, however, colored beverages (which may stain the carpet if spilled) are not allowed; if food is spilled, please contact a Library employee.
  4. How do I pay for my meeting room?
    A: Credit card payments can be made on this site when you reserve the room. We do accept offline payments, but these must be made prior to your meeting.
  5. Can we hang up promotional tools or study pages?
    A: Groups may not post any items to the wall using tape, tacks, or any other method that damages the wall by leaving a puncture, stain, or adhesive residue. Groups will be held liable for any damage caused from ignoring these rules.
  6. What kinds of events are prohibited in Meeting Rooms?
    A: Library Meeting Rooms may not be used for social activities such as baby showers, bridal showers, birthday parties, or similar events. Meeting rooms may not be used for church services, musical instrument practice, casting calls or auditions. These types of activities may, however, be held in event spaces.
  7. Is it OK to exceed the maximum capacity listed for the room?
    A: Each room has a max limit (see chart above) due to fire code restrictions and potential wear and tear on the room. The Library will not, under any circumstances, book a room for more people than is specified as that room’s maximum capacity.
  8. My group has dues; can we use a meeting room to meet for payment?
    A: Groups may not conduct financial transactions of any kind on Library property.
  9. Can a Library employee help me with set up or clean up in the room?
    A: Library employees will not be available to assist with meeting room set up or clean up; groups assume full responsibility for arranging their own rooms and leaving them in good order.
  10. Since my group is meeting at the Library, can we identify KCPL as a co-sponsor of our event?
    A: The Library may not be identified as a co-sponsor of a meeting without the prior approval of the Library.
  11. I need a room today; can I do that?
    A: Groups may reserve meeting rooms on this site same day if they are available.
  12. How do I cancel a room reservation?
    A: Cancellations can be made by logging into this site with your library card or reservation number. Instructions are contained in the confirmation email. Appropriate cancellation fees may still apply. If you have any problems, please contact the Scheduling Coordinator at scheduling@kclibrary.org.

Contact

For additional questions, please contact the Scheduling Coordinator at scheduling@kclibrary.org.