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Additional Services & Fees

Audio visual

Many rooms include built-in audio visual systems that can support basic technical functions such as PowerPoint, DVD’s, and microphones (note FEATURES under each room description). Additional equipment and onsite tech/troubleshooting support is available at cost to groups as noted below:

Item Cost
Small LCD Projector $50
Large LCD Projector $100
Laptop Computer $50
Handheld or Lapel Microphone $25
TV & VCR/DVD or TV & Computer Unit $50
AV Technician Support $75/hour

Parking

The Plaza Branch Garage offers complimentary parking up to 200 vehicles. Overflow parking is available for an additional fee. The Central Library Garage's rates are available on the Library website. Arrangements can be made for event hosts to accept charges on behalf of their guests to be applied to your total charges on the following scale. Estimated number of vehicles may be based on half of expected guests, depending upon the type of event.

Estimated # Vehicles Cost Per Hour Minimum Charge
0 - 25 $25/hour $50
26 - 50 $35/hour $105
51 - 125 $45/hour $180
126 - 200+ $55/hour $275

Catering

We are currently in the process of creating a list of preferred vendors since our previous exclusive caterer is no longer offering a catering service. If you decide to reserve a space with us, we will send you the most recent list we have at that time.

Security

Access to the Library before or after normal hours can be arranged at up to $115/hour. Security will also be added to any event serving alcohol or open to the general public, regardless of timing.

Additional charges

Final charge will vary based on actual time facility is used, additional labor/staffing, and in the case of unforeseen circumstances. Group also accepts responsibility for all damages associated with their event. Further details on additional charges are available from the Events & Scheduling Staff.

Deposits & payments

Full prepayments are requested for charges less than $250. A deposit of 50% is required to secure all other reservations. Thirty days prior to the date the remaining balance is required. A final bill reflecting any differences would be paid thirty days after the event.

Contact

Contact Events Coordinator at EventsCoordinator@kclibrary.org for more information.